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Whenever possible, scheduling is to be done through the Lotus Notes calendar. The Women’s Center’s three public areas are listed under “WC-Alumni Hall” and can be accessed via the “Scheduler” or “Meeting Invitations & Reservations” options. The reserving party will receive notification that a reservation for a chosen room, date and time was or was not confirmed, based on space availability. The Women’s Center’s hours of operation outside of normal business hours may vary, so reservations for events scheduled outside of those hours may require that a key be picked up in advance from Pattie Waugh (X95490). With questions on how to use the Lotus Notes calendar to schedule the Women’s Center public areas, or for those without access to Lotus Notes, please contact Pattie Waugh (X95490). When it becomes necessary to cancel a room reservation, the reserving party should do so as soon as possible so the calendar can be kept up-to-date. The Women’s Center contains a small kitchenette. Use of the kitchenette is restricted to the Women’s Center and UD Catering staff. All supplies stored in this area are for use by Women’s Center staff only. Each reserving party is responsible for ensuring that the area they use is returned to its original condition and is ready for the next group. At a minimum this means all paper picked up, food-related waste removed from the Women’s Center, easels cleaned, chairs replaced around tables, folding chairs returned to storage area, lights turned off, exterior doors locked (for after hours events) and keys left behind when departing or returned to the Women’s Center by 12:00 noon the next business day. Nothing is to be tacked to the walls or removed from the rooms. The Women’s Center Work Room (Rm. #211) may be reconfigured to best suit the needs of a specific event. Additionally, the folding tables and chairs in that room may be used in other areas of the Women’s Center. The podium, media cart, white boards, etc may be moved to other rooms within the Women’s Center as space permits. However, none of these items are to be removed to areas outside the Women’s Center. Loss or breakage of such items will become the responsibility of the reserving party. Phones / Computers / A/V equipment There are no telephones in the three reservable areas. If an event requires A/V equipment or a telephone or network connection, discuss those needs with Pattie Waugh (X95490) before scheduling. It will be up to the party reserving the space to work with Telecom, UDit, Media Services, etc. to arrange for any telephone, computer, or A/V equipment. Any costs incurred in making telephone or data connections and/or any long distance telephone charges incurred will be the responsibility of the reserving party. Reporting Problems or Concerns Any problems or concerns relating to the use of these public areas should be reported immediately to Pattie Waugh in the Women’s Center (X95490).
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